Archive for the ‘ExacTerm’ Category



To my opinion, TMS (Translation Management System) on a SaaS (Software as a Service) basis is and will be the ultimate solution for small and mid-sized translation agencies trying to remain competitive on the translation marketplace. SaaS provides companies with the option to lease, rather than purchase software with an indefinite number of  licences. It enables remote access (on-line, web-based access) to software which is installed on the provider’s server.

ExacTerm, for instance, offers an on-line TMS for translation agencies at a very low monthly fee. In this TMS, you can store your translation memories, terminology collections and automate your translation process. Sounds nice, but is it safe? How can you make sure that no one else can get to my texts and data? Can you guarantee safety when texts and data are transferred through the web?


Generally speaking, data stored on the provider’s server is more secure than that stored on company servers or PCs. the reason is simply because not many small businesses can afford fully secure, anti-hack and anti-virus systems with backup facilities, emergency power supply and alternative Internet access support. In this respect, SaaS providers are no doubt stronger and better equipped.

Apart from that, there are also other reasons why translation agencies should opt for TMS SaaS.  First of all, the costs of software implementation, set-up and update/ upgrade services are usually included in the overall monthly fees. Secondly, instead of paying per licence, a fee is charged on a monthly basis, making the service much cheaper than using a commercial TMS. Furthermore, the system is flexible enough to be shaped according to the special wishes of the client. And finally, troubleshooting and other related ICT services are done buy the provider, so you save money on those costs as well.

The SaaS model is a perfect solution for translation- and terminology management. SaaS allows small businesses to grow and develop without making huge investments on commercial TMS’s.

Sustainability in the translation industry


The key concept of the 21st century is sustainability (in French: durabilité, in Dutch: duurzaamheid and in Spanish: sostenibilidad). Not only the ecosystems, the agriculture, the technology or the architecture need to become sustainable in our age but also the translation industry.

Why? Because it saves money and energy. The translation industry is one of those necessary evils: how much easier and cheaper life would be if everybody spoke the same language!? Back to the Tower of Babel! But since we don’t speak the same language and English hasn’t become the lingua franca yet, translations are unavoidable… and expensive.


What is the solution? To attain sustainability in the translation industry, translation agencies need to start/continue implementing and exploiting Translation Management Systems. Through different work-flows, TM Systems automate the whole translation process from the moment a text arrives at the agency until the translation is delivered to the client.

Using TM systems, translation agencies can save time (sentences which were translated earlier and which are already stored in the translation memory, can be re-used in the automatic or semi-automatic translation of new texts). For the same reason, using such systems also saves money and since the terminology of the client is used consistently thanks to the Terminology module, it also results in translations of a better quality.

An ideal TM System is web-based, multi-user, with integrated import/ export possibilities, easy-to-use, contains a Translation Memory- and a Terminology module, flexible, has a rich user hierarchy, supports different standard formats etc. Such systems are usually very expensive. To begin with, you need to buy the licences, have it installed on you server and shape the system according to your needs. The initial costs can be over the 10.000 euro. Then the system needs to be regularly updated and upgraded. You can count on an extra 100 euro or more on a monthly basis for keeping your TM system “alive”. A much cheaper solution is using GlobalSight (an open source software) offered by ExacTerm as Software as a Service on More on this another time.

Briefly, sustainability in the translation industry can only be reached, using a TM system.

ARE YOU READY TO TAKE UP THE CHALLENGE… and enter the next level in your translation business??!!